PRACTICAL INFORMATION FOR EXCHANGE STUDENTS - FALL 2025

• Welcome presentation
• Acceptance Letter
• The Name of the University
• Neptun
• Neptun Guide
• Neptun Requests
• Course Offer Fall 2025
• Learning Agreement
• Contact
• Orientation
• IT Issues
• Enrolment
• Online Enrolment
• Personal Enrolment
• Course Registration
• Course Requirements
• Add and Drop Courses During the Semester
• Academic Matters
• Arrival Certificate
• Student ID certificate
• Purchasing of a Budapest Transportation Pass
• The First Day of Your Mobility
• The Last Day of Your Mobility
• Departure Certificate
• Transcript of Records
• Extension
• Finances
• Academic Calendar
• Rules and Regulations
• Faculty Coordinators

 

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WELCOME PRESENTATION

Welcome presentation 2025 Fall

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ACCEPTANCE LETTER

Please check your email regularly in June 2025 as you receive information about the acceptance letter via email by 30 June 2025.

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The name of the university

BME: We use the abbreviation of the Hungarian name: Budapesti Műszaki és Gazdaságtudományi Egyetem

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NEPTUN

Neptun is BME's academic platform. Click on the UK flag before logging in. It is important that you check it regularly. You must register for the courses and you will get regular messages through this platform. The access details will be sent to you in the same letter as the acceptance letter information.

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Neptun Guide

Neptun Guide

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Neptun requests

All requests related to your studies and your stay must be submitted through Neptun.

Below is a list of the most important and most frequently used request forms.

All of the forms can be found here: Administration – Requests - Available request forms

You will probably come across the requests in this order:

100 - Enrolment: Scroll down to Online Enrolment

700 - BME GTK Work and Fire Safety Training: Only for students of the Faculty of Economic and Social Sciences. Information about what to do will be sent to the students concerned.

022 - Request for Preferential Course Schedule: Scroll down to Personal Enrolment

066 - Request for student ID certificate: Scroll down to Temporary Student ID

018 - Request to register for subjects / to drop subjects: Scroll down to Add and Drop Courses During the Semester

027 - Request for a certificate: You can request the following certificates through this form. Scroll down on this page to find the topic you need and see the instructions.

Arrival Certificate

Certificate of Student Legal Status

Departure Certificate

Learning Agreement - you can ask for a signature from a BME representative

Transcript of records

040 - Presentation of document: If you are a student from the EU you must submit your Learning Agreement at the end of your stay. Scroll down to Transcript of Records

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Course Offer Fall 2025

Please visit our website for the Fall 2025 course offer of BME.

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Learning Agreement (Applicable to Students from the EU)

Make sure that the language of the document is English and it is signed by you and your home university. 

Make sure that all the subjects have a proper subject code.

Note that all BME subject codes start with BME.

 

BME representative to be written on the LA.

Last name: Strack

First name: Szilvia

Title: Academic Coordinator

E-mail: incoming@bme.hu

 

There are two ways to have your LA signed by BME.

1. You can submit it in the OLA system if your university is part of the Erasmus Without Papers program.

You will get the digital signature through OLA.

2. You can submit it in a 027 Request for a certificate form via Neptun.

Type of certificate: Erasmus+ Learning Agreement

The signed LA will be sent to you through Neptun.

 

 

We CANNOT sign the LA in person during opening hours!

You can contact the faculty's Erasmus coordinator if you have any questions or doubts about the subjects.

Once the course registration period is over, you can add and drop courses using a 018 Request to register for subjects / to drop subjects Neptun request.

If you submit the LA, and then there is a change in your Neptun courses, you must fill out Table A2 of the LA and go through the whole signing process again.

Make sure that by the end of the semester the subjects on your Learning Agreement matches the subjects in Neptun 100%.

There is no deadline for submission on our end, but you must submit the final Learning Agreement at the end of your studies in order to get a Transcript.

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Contact

If you have any questions about your mobility, please email Ms Szilvia Strack at incoming@bme.hu.

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Orientation

The ESN mentors of BME guide you during the Orientation Week / 1 – 4 September 2025.

The Erasmus Student Network is one of the biggest student associations in Europe.

You will get more information on the orientation in August 2025. 

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IT Issues

If you experience any issues with university platforms, such as Microsoft 365 email, the eduID login process, or Wi-Fi, please check the availability of the relevant department.

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ENROLMENT

Online enrolment period: 1 June – 4 September 2025

Personal enrolment: 1 September 2025

Both online and personal registration are mandatory.

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online ENROLMENT

 

Online enrolment steps

Enter Neptun

Click on the UK flag before logging in!

Activate the 2025 Fall semester (1 June - 4 September): Administration - Enrollment/Registration - click on the plus sign at the end of the line – Enroll – choose: Active (International program)

 

Download the Enrolment form (1 August - 4 September): Information - General forms – Enrolment form – click on the plus sign at the end of the line - print 2 copies - sign them in blue ink – scan one copy

 

Download the study contract (1 August - 4 September) - ONLY IF YOU PAY FOR YOUR STUDIES AT BME

Information - General forms – Képzési szerződés / Study contract – click on the plus sign at the end of the line - print 2 copies - sign them in blue ink – scan one copy

 

Administration – Requests - Available request forms - 100 Enrolment (1 August - 4 September)

- Form of sponsorship: Other or Self supporting student (if you pay for your studies)

- Mode of enrolment: By personal attendance

 

Attach

- the signed Enrolment form

- your ID or passport copy

- the signed study contract (only if you pay for your studies at BME)

 

In addition to the online enrolment, you must register in-person.

Very important: You must complete the online registration by midnight (Hungarian time) on 4 September 2025!

You must pay 5.500 HUF (15 EUR) if you submit the 100 Enrolment form after 4 September.

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Personal ENROLMENT

Date: 1 September 2025, Monday

Time: 10.00 (Hungarian time)

Place: BME, building E, first floor, lecture hall B

Address: 1111 Budapest, Egry József street 1.

Please check the Campus map.

Bring the followings:

- two (2) copies of the printed enrolment form signed in blue ink

- your ID card or passport

- two (2) copies of your study contract (only if you pay for your studies at BME)

 

If you cannot make it on 1 September do the followings.

 

If you register between 2-4 September no 022 Neptun request is needed.

If you register after 4 September submit a 022 Request for Preferential Course Schedule form via Neptun.

 

 

In both cases visit us in the office hours upon arrival.

 

Place: BME, building R, ground floor

Address: 1111 Budapest, Műegyetem rakpart 7-9.

Office hours: https://kth.bme.hu/en/opening-hours/

 

Bring the followings:

- two (2) copies of the printed enrolment form signed in blue ink

- your ID card or passport

- two (2) copies of your study contract (only if you pay for your studies at BME)

 

The first day of your mobility is the day of your personal enrolment (no earlier than 1 September).

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COURSE REGISTRATION

You can (and must) register online from anywhere.

We recommend using a laptop or PC instead of your mobile phone.

We use the 0-24 time format in Hungary. This is important for deadlines.

Preliminary course registration and drop-off period: 27 August, 18:00 (Hungarian time) - 31 August, 11:59 (Hungarian time)

Final course registration and drop-off period: 1 September, 18:00 (Hungarian time) - 14 September, 23:59 (Hungarian time)

There is a short break between the two periods during which you are not be able to enrol/drop subjects. Do not worry, just wait patiently for the start of the second period.

 

Steps

Enter Neptun

Click on the UK flag before logging in!

Activate the 2025 Fall semester (if you haven’t done it yet): See Online Enrolment

Course registration: Subjects - Register for subject

1. Terms: 2025/26/1

2. Subject type: Subjects from curriculum

3. Curriculums: All

4. Subject group: All

5. Language: All

6. Period start: blank

7. Period end: blank

8. Click on List subjects

Upper right-hand corner: change page size to 500

You can put the subjects in any order by clicking on the word "Subject name" or "Subject code".

Click on Register.

Choose from the English courses, not the Hungarians. 

Options depending on the subject:

1. Lecture only - You can and must choose 1 course only.

2. Lecture + Practice - You must choose 2 courses.

3. Lecture + Practice + Laboratory - 3 courses - You must choose 3 courses.

 

Check the schedule under "Class schedule info." (note that the abbreviations of the days are in Hungarian, so here are the meanings: H = Monday, K = Tuesday, SZE = Wednesday, CS = Thursday, P = Friday) (Some departments have not uploaded the schedule yet, therefore please check Neptun regularly.)

 

Tick the box at the end of the course line – click save

 

How to check if a course ends with a mid-term mark or an exam. - Click on the course code when/before registering for the course .

 

How to drop a course: Subjects – Registered subjects – Click on the plus sign at the end of the subject line – Deregister subject

Based on availability, you can add and drop courses free of charge during the course registration period.

 

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Course requirements

Courses at BME can end with either a 'mid-term mark' or an 'exam'.

a) Mid-term mark: a grade is received at the end of the study period based on work completed throughout the study period (homework, projects, teamwork etc.)

b) Exam: the course ends with an exam taken during the exam period

Please check how this affects The Last Day of Your Mobility.

You can check the requirements when registering for the course.

You can check the requirements of your registered courses: Studies - Gradebook - choose term 2025/26/1 - click on List

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Add and Drop Courses During the Semester

You can add and drop courses using a 018 Request to register for subjects / to drop subjects Neptun request.

The request is available: 1 September (18.00, Hungarian time)  - 8 December 2025

Submitting the request does not guarantee that the faculty will accept it, especially after the first few weeks of the semester.

The faculty has the right to charge the late add or drop of a subject. The fee is 5.500 HUF per course, not per subject. One subject can have one, two or sometimes three courses.

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Academic Matters

The Academic Matters website contains all kinds of useful information about your studies, such as what to do if you don't pass a course, what to do if you don't submit an assignment on time, why you cannot register for an exam, how you can make up for a failed midterm exam, and so on.

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ARRIVAL CERTIFICATE

There are two ways to get this document.

a) Submit a 027 Request for a certificate form via Neptun.

Type of certificate: Certificate of Arrival/Attendance/Stay

You can attach the form of your home university or we will give you our form if there is no attachment.

You will get the certificate via Neptun.

b) Visit us in person in the office hours and we sign the document you bring or give you our form.

The first day of your mobility is the day of your personal enrolment (no earlier than 1 September).

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STUDENT ID Certificate

As an exchange student you cannot get an actual student card, but we can give you a student ID certificate that is valid for 60 days. You must ask for a new one no earlier than 8 days before your current student ID certificate expires.

Submit a 066 Request for student ID certificate form through Neptun.

The submission opens on 8 September 2025.

You will get a Neptun notification when the document is ready, possibly within a week of submission.

You visit us in the office hours and we give you the paper.

IMPORTANT: You can use a student pass on the public transport only with a valid student ID certificate!

Nothing else is accepted by the public transport company and the fine is very high if you use the services without a valid student ID certificate. Be careful!

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Purchasing of Budapest transportation pass for students

You can purchase Budapest pass at ticket vending machine or BKK Customer Service Centres.

At purchasing you have to provide an identification number. The accepted ID numbers are the followings:

• Student ID number

• Education ID (you may find it Neptun under My Data/Personal Information)

• The ID number of the certificate (called: igazolás sorszáma) which document is issued by the educational institution in place of a student ID in accordance with the appendix of Government Decree 362/2011 (XII.30.) is only valid together with a photo ID. (Temporary Student ID Certificate)

One of these - but only one! - must be entered when you purchase the pass to print the pass. The ticket inspectors will accept any of these numbers on the pass. The main thing is that the pass must be clearly linked to the document that entitles you to the discount and that only one of those numbers is presented on the pass.

With any other questions you may turn to the BKK Customer Service Centres.

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THE FIRST DAY OF YOUR MOBILITY

The first day of your mobility is the day of your personal enrolment (no earlier than 1 September).

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THE LAST DAY OF YOUR MOBILITY

The estimated last day of your mobility is 30 January 2026, but this may change according to the following.

1. If all your courses have a mid-term mark as a requirement, the last day of your mobility will be 23 December 2025.

2. If you have at least one course with an exam requirement, the last day of your mobility will be the date of the last exam you attended plus 3 working days.

3. Even if you have the last exam between 28-30 January, the last day of your mobility will be 30 January 2026.

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DEPARTURE CERTIFICATE

1. If all your courses have a mid-term mark requirement, you can ask for a departure certificate after 14 December 2025.

2. If you have at least one course with an exam requirement you can ask for a departure certificate the day after your last exam or anytime after that.

There are two ways to get the document.

a) Submit a 027 Request for a certificate through Neptun.

Type of certificate: Erasmus departure certificate

You can attach the form of your home university or we will give you our form if there is no attachment.

You will get the certificate via Neptun.

b) Visit us in person in the office hours and we sign the document you bring or give you our form.

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TRANSCRIPT OF RECORDS

You can get the Transcript of Records ONLY IF all the followings are fulfilled.

You must submit the final Learning Agreement signed by all parties (student, sending university, BME) through a 040 Presentation of document request after 8 December 2025.

The subjects in the LA must 100% match the subjects in Neptun.

Once the 040 request is approved and your Learning Agreement is accepted by BME, you can do the followings, but not before.

You can ask for the Transcript through a 027 Request for a certificate BUT ONLY IF

all your grades are registered in Neptun

you do not have any debts towards the university

You will get the document through Neptun.

If you do not fulfil the above-mentioned requirements, your request will be rejected.

The Learning Agreement part of this rule only applies to students coming from universities that are part of the Erasmus program and must have a signed Learning Agreement.

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Extension

If you would like to extend your stay at BME for another semester, you must apply for an extension of your mobility.

Application: 15 October 2025 – 20 January 2026

Submit the „E999 Request for a purpose not specified in any other requests” through Neptun.

Attach the approval of your home university to the request.

Please note, that it is only possible to extend your stay from Fall to Spring semester and only if your host university approves it.

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FINANCES

Extra fees for special instances

You can find more information on the financial obligations on our Finances page.

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ACADEMIC CALENDAR

Academic Calendar

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RULES AND REGULATIONS

Rules and Regulations

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Faculty coordinators

 

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