THINGS TO DO AFTER GRADUATION

• Certificate of Final Exam
• Receiving Diploma and Diploma Supplement
• Request for Diploma/Diploma Supplement Duplicates
• Request for Copy of Diploma/Diploma Supplement in Hard Copy
• Request for Copy of the Diploma with a Digital Signature
• Requesting a Decorative Diploma
• Related Fees
• Diploma Verification
• Things to Do at the Authorities

 

CERTIFICATE OF FINAL EXAM

If your status in Neptun has been changed to “Graduated”, you can pick up a certificate of your Final Exam in the Central Academic Office (CAO) during opening hours.

You can check your status in Neptun: Studies – Training data – Status.

You can see the end of your student legal status in Neptun: Studies – Training data – Graduation date.

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RECEIVING DIPLOMA AND DIPLOMA SUPPLEMENT

Once your status in Neptun has been changed to "Graduated", CAO has 30 days to issue your Diploma and Diploma Supplement.

When your Diploma and Diploma Supplement are ready, you can collect them in the following ways: 

• In person or by authorization at CAO during opening hours. Please contact oklevel@bme.hu for your documents before coming to our office.
• In person at the graduation ceremony.
• Please note: it is not possible to have your Diploma and Diploma Supplement sent by post (for security reasons).

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REQUEST FOR DIPLOMA/DIPLOMA SUPPLEMENT DUPLICATES (IF ORIGINAL IS LOST OR DAMAGED)

Diploma/Diploma Supplement duplicates can only be requested if the original documents have been lost or damaged. You must provide an explanation of why you need a duplicate and the original documents will be invalidated.

To receive your diploma/diploma supplement duplicate, you must submit the "027 Request for a certificate" in Neptun, with the completed and scanned order form ( Annex 1 or Annex 2) attached. The reply will give you all the information you need about fees and what you need to do. You will find these forms below.

Duplicates will be produced with the same content but in the current format.

The service fee for a duplicate is 15.000 HUF, payable via Neptun.

The production of the duplicates takes about 5-6 weeks.

If you can’t login to Neptun (forgot your Neptun code/password) or you never had a Neptun account, please write to sztraka.zsanett@bme.hu.

 

A duplicate of the diploma/diploma supplement can be obtained in person or by authorization at the CAO during opening hours. You will receive all the information in the request decision. You will need to bring the original order forms with you when you collect the new documents.

 

Order form for Diploma Duplicate (Annex 1)

Order form for Diploma Supplement Duplicate (Annex 2)

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REQUEST FOR A HARD COPY OF THE DIPLOMA / DIPLOMA SUPPLEMENT

To receive a hard copy of your Diploma/Diploma Supplement, you must submit a "027 Request for a Certificate" in Neptun with the completed and scanned order form attached (Annex 3 or Annex 4). These forms can be found below. Copies of Diplomas and Diploma Supplements can only be made from the originals.

The production of copies of Diplomas / Diploma Supplements is subject to a fee, which must be paid through Neptun. Once the fee has been paid, you will be called to the CAO during opening hours. Do not come to collect your copies before your request has been accepted. When you come to collect the documents, please bring the original order forms and your original documents with you.

If you can't log in to Neptun because you have forgotten your Neptun code/password or have never had a Neptun account, please contact sztraka.zsanett@bme.hu.

 

The service fee for a copy of the diploma is 10.000 HUF.

The service fee for a copy of the Diploma Supplement is 10.000 HUF.

Order form for copy of Diploma (Annex 3)

Order form for copy of Diploma Supplement (Annex 4)

For students graduating after June 2024, the Diploma Supplement will be issued (free of charge) by the University only as an electronic document with a time stamp and an electronic signature of the authorised representative of the University. The electronically issued Diploma Supplement can be downloaded from Neptun under the tab Information - Documents - Certified documents.

A hard copy of the Diploma Supplement can also be requested by completing Neptun form "027 Request for a Certificate". Type of certificate: "Paper Diploma Supplement". The document can be collected from the CAO during opening hours.

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REQUEST FOR COPY OF THE DIPLOMA WITH A DIGITAL SIGNATURE

To request a copy of your diploma with digital signature please submit the "027 Request for a certificate" in Neptun and choose Copy of Diploma and in the comments please write that you want the copy with digital signature.

Diploma Supplement with digital signatures can not be requested!

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Requesting a decorative diploma

A Decorative diploma can be requested at the Central Academic Office. This is possible for those students who graduated at any Faculty and training programme of BME from 2021 on and order it in advance. (For now, the possibility of requesting decorative diploma is not available for those who graduated before 2021.)

Decorative Diploma may be requested in Graduated status by 127 request in Neptun System!

One decorative diploma can be requested per request.

 

"127_Ordering of Decorative Diploma" requests submitted and paid for until 22 April 2025 will be processed and the Decorative Diploma manifactured. The Decorative Diploma will be available for collection in June.

 

You may see the information below regarding the order of decorative diploma:

• size: landscape format (430×315mm (16,9’x12,4’);
• material: off-white (or cream coloured) low bulk paper;
• cover: the diploma may be provided in scroll tube;
• price: it costs 20 000 HUF which is supposed to be paid in one piece. The manufactoring will only start after this payment is fulfilled;
• duration: maximum 4-6 weeks. There will be a notification from our coordinator in the Neptun System at the request when it is done;
• receipt: it can be taken in person or by an authorized personnel in CAO during office hours by choosing „Diploma issues”. For an extra fee it can be mailed, as well. In this case the postal and the manifacturing fees will be inflicted together in one amount (inside of Hungary: 4 000 HUF, outside of Hungary: 8 000 HUF). It is important to choose the right option for the inflicted payment in advanced because correction after is not possible (request/ do not request and to where). (More information on authorization can be found in the Downloadable documents section.)

The mailing information must be declared in the request! Providing an accurate postal address is crucial (country, ZIP code, city, street name, house number OR a place you are sure that) as reposting is not an option. Returning mails due to wrong post information may be picking up in CAO in person or by authorized personnel, of course.

 

Contact information for ordering the decorative Diploma:

Central Academic Office, building R, Entrance Hall during opening hours

• Tünde Kiss, +36(1)463-2244; oklevel@bme.hu
  

 

Data provision to third party for the purpose of diploma validation:

"Certificate for data in diploma and declaration of consent for transmission" can be found on the website of CAO under For students/ Downloadable documents.  The form must be completed and sent to BME as a document certified by digital signature or AVDH service.

In the special case of a foreign student who does not have a Hungarian Client Gate account if the form cannot be authenticated with an electronic signature, it is possible to submit this document via the request "040_ Presentation of Document" by attaching it as an annex to the request.

 

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RELATED FEES

 

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DIPLOMA VERIFICATION

If you need your issued BME Diploma to be verified, for example for a job, you have to request it through e-mail at kth-verification@bme.hu

Please note, that if a third party (e.g.: workplace) asks to verify your diploma they have to have a written authorization from you!

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THINGS TO DO AT THE AUTHORITIES

If you want to use a Hungarian degree certificate abroad, you need to go to the following Hungarian authorities for diploma legalizing with stamps:

 

1. EDUCATION OFFICE (Oktatási hivatal)

Contact information here.

2. MINISTRY OF FOREIGN AFFAIRS (Külügyminisztérium, Konzuli Szolgálat, Hitelesítési részleg)

Information on the legalization procedure of documents to be used abroad here. 

3. YOUR EMBASSY (if it is required by your country)

Bring your ID/passport on you along with the original diploma and enough money to pay the fee.

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