THINGS TO DO AFTER GRADUATION AT BME
CERTIFICATE OF FINAL EXAM
If your status in Neptun has been changed to “Graduated”, you can get your certificate of Final Exam in the Central Academic Office (CAO) during opening hours by drawing a number for “degree certificate matters for graduated students” from the terminal. You can check your status in Neptun: Studies >> Training data >> Status.
You can see the end of your student legal status in Neptun: Studies >> Training data >> Graduation date.
RECEIVING DIPLOMA AND DIPLOMA SUPPLEMENT
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After your status in Neptun has been changed to “Graduated”, CAO has 30 days to issue your Diploma and Diploma Supplement.
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If your Diploma and Diploma Supplement are ready, you can receive them in the following ways:
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In person or with authorization at CAO during opening hours, after drawing a number for “Degree certificate matters for graduated students”. Please inquire about your documents at oklevel@bme.hu before you come to our office!
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In person at the graduation ceremony.
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Please note: it is not possible to have your Diploma and Diploma Supplement mailed (because of safety concerns).
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REQUEST FOR DUPLICATE OF DIPLOMA/DIPLOMA SUPPLEMENT (IF ORIGINAL IS LOST/DAMAGED)
Diploma, Diploma Supplement duplicates can only be requested if the original documents have been lost or damaged. You will have to make a statement about why you need a duplicate, and the original documents will be invalidated.
In order to receive a duplicate of your Diploma/Diploma Supplement, you have to submit the "E027 Request for a certificate" request in the Neptun, with the filled and scanned order form attached. In the answer you will receive all the necessary information on the fees and things to do. You can find these forms below and on our website, after choosing the English flag >> downloadable documents.
The duplicates will be manufactured with the same content, but in the current format.
The fee for a duplicate is 6000HUF to be paid through the Neptun.
The manufacturing of duplicates takes about 3-4 weeks.
If you can’t login to Neptun (forgot your Neptun code/password) or you never had a Neptun account then please write to kunsagi.laszlo@vik.bme.hu
Attention! If you wish to receive a duplicate of your Diploma, you have to buy a 3000 HUF/duplication, copy (in fee stamp; “ILLETÉKBÉLYEG” in Hungarian), which will be put on the order form at pickup. You have to get the fee stamps at a Post Office! You do not need an 'illetékbélyeg' for the Diploma Suppliment Duplicate!
Receiving a duplicate of Diploma/Diploma Supplement is possible in person or with authorization at CAO during opening hours, you will receive all information in the request decision! When coming to pick up your new documents, please bring the original order forms with you!
Order form for Diploma Duplicate
Order form for Diploma Supplement Duplicate
REQUEST FOR COPY OF DIPLOMA/DIPLOMA SUPPLEMENT
In order to receive a copy of your Diploma/Diploma Supplement, you have to submit the "E027 Request for a certificate" request in the Neptun, with the filled and scanned order form attached. You can find these forms below and on our website, after choosing the English flag >> downloadable documents. Diploma and Diploma Supplement copies can only be made from the originals!
The manufacturing of the Diploma /Diploma Supplement copies is fee bound, and has to be paid through the Neptun. After paying the fee in the Neptun, you will be called in to the CAO during opening hours in the decision on the request. Please DO NOT COME IN for your copies before the acceptance of your request! When coming to pick up your new documents, please bring the original order forms and your original documetns with you!
Attention! If you wish to receive a copy of your Diploma, you have to buy a 3000 HUF/copy in fee stamp; (“ILLETÉKBÉLYEG” in Hungarian) You have to get the fee stamps at a Post Office! The service fee for the Diploma copy is 500 HUf/copy in Hungarian and English language.
The fee for the Diploma Supplement copy is 1000 HUf/copy in one language and 2000 HUF/copy in Hungarian and English.
You do not need an 'illetékbélyeg' for the Diploma Suppliment copy!
Order form for copy of Diploma
Order form for copy of Diploma Supplement
REQUEST FOR COPY OF THE DIPLOMA WITH A DIGITAL SIGNATURE
To request a Diploma Copy with a digital signature, submit the "E027 Request for a certificate" request in the Neptun and choose Copy of Diploma, and in the comments, write that you want the copy with a digital signature.
Diploma Supplement with digital signatures can not be requested!
Requesting decorative diploma – AGAIN!
Decorative diploma can be requested again at the Central Academic Office. This is possible for those students who graduated at any Faculty and training programme of BME from 2021 on and order it in advance. (For now, the possibility of requesting decorative diploma, is not available for those who had graduated before 2021.)
Decorative Diploma may be requested in Graduated status by 127 request in Neptun System!
One decorative diploma can be requested per request.
Requests for the "127_Ordering of Decorative Diploma" request submitted and paid after 21 November, 2023 will be processed and the decorative diploma will be manufactured in February 2024. We kindly ask for your patience!
You may see the information below regarding the order of decorative diploma:
- size: landscape format (430×315mm (16,9’x12,4’);
- material: off-white (or cream coloured) low bulk paper;
- cover: the diploma may be provided in scroll tube;
- price: it costs 15 000 HUF which is supposed to be paid in one piece. The manufactoring will only start after this payment is fulfilled;
- duration: maximum 4-6 weeks. There will be a notification from our coordinator in the Neptun System at the request when it is done;
- receipt: it can be taken in person or by an authorized personnel in CAO during office hours by choosing „Diploma issues”. For an extra fee it can be mailed, as well. In this case the postal and the manifacturing fees will be inflicted together in one amount (inside of Hungary: 4 000 HUF, outside of Hungary: 6 000 HUF). It is important to choose the right option for the inflicted payment in advanced because correction after is not possible (request/ do not request and to where). (More information on authorization can be found in the Downloadable documents section.)
The mailing information must be declared in the request! Providing of the precized postal address is crucial (country, ZIP code, city, street name, house number OR a place you are sure that) for reposting is not an option! Returning mails due to wrong post information may be picking up in CAO in person or by authorized personnel, of course.
Contact information for ordering the decorative Diploma:
Central Academic Office, building R, Entrance Hall during opening hours
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Tünde Kiss, +36(1)463-2244; kiss.tunde@bme.hu
Data provision to third party for the purpose of diploma validation:
"Certificate for data in diploma and declaration of consent for transmission" can be found on the website of CAO under For students/ Downloadable documents. The form must be completed and sent to BME as a document certified by digital signature or AVDH service.
In the special case of a foreign student who does not have a Hungarian Client Gate account if the form cannot be authenticated with an electronic signature, it is possible to submit this document via the request "040_ Presentation of Document" by attaching it as an annex to the request.
RELATED FEES
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Official copy of Diploma (Hungarian and English) |
500 HUF/copy +3 000 HUF fee stamp |
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Official copy of Diploma Supplement |
1 000 HUF/copy |
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Official copy of Diploma Supplement (Hungarian and English) |
2 000 HUF/copy |
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Certificate of Final Exam in Hungarian |
500 HUF |
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Certificate of Final Exam in English |
1 000 HUF |
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Authentication of black index book (used before Neptun) |
900 HUF |
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Diploma duplicate |
6 000 HUF/copy +3 000 HUF fee stamp |
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Diploma Supplement duplicate |
6 000 HUF |
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Decorative Diploma |
15 000 HUF |
DIPLOMA VERIFICATION
If you need your issued BME Diploma to be verified, for example for a job, you have to request it through e-mail at kth-verification@bme.hu
Please note, that if a third party (e.g.: workplace) asks to verify your diploma they have to have a written authorization from you!
THINGS TO DO AT OTHER AUTHORITIES
If you want to use a Hungarian degree certificate abroad, you need to go to the following Hungarian authorities for diploma legalizing with stamps:
1. EDUCATION OFFICE (Oktatási hivatal)
Contact information: https://www.oktatas.hu/kepesitesek_elismertetese/english/contact_information
2. MINISTRY OF FOREIGN AFFAIRS (Külügyminisztérium, Konzuli Szolgálat, Hitelesítési részleg)
Information on the legalization procedure of documents to be used abroad:
3. YOUR EMBASSY (if it is required by your country)
Bring your ID/passport on you along with the original diploma and enough money to pay the fee.