Dear Student,

thank you for planning to stay with us at the Budapest University of Technology and Economics (BME) for the spring term of 2024/2025 academic year, too.

If initially you enrolled for the whole academic year but you have changed your mind and would like to complete your studies at BME at the end of the autumn term then please send us an email to incoming@bme.hu requesting to close your records at the end of this term and you can skip the rest of this letter.

If initially you submitted your application for only the autumn term but you have changed your mind and would like to stay at BME for the whole academic year then please do not submit your application for the spring term but send us an email to incoming@bme.hu requesting to extend your registration in Neptun and attaching your home coordinator’s nomination for your studies at BME for the spring term and read the rest of this letter.

If initially you enrolled for the whole academic year and wish to stay at BME then please do not submit your application for the spring term since you have done it for the whole academic year and have received your letter of acceptance for this period. If you have already submitted your application for the spring term then please send us an email to incoming@bme.hu so that your unnecessary application can be cancelled and read the rest of this letter.

Please carefully read this detailed information letter about the most important issues related to your further studies at BME.

Classes will start on 10 February, 2025 in person.

If you leave BME after your first term and wish to participate in the in person orientation program then please schedule your return to Budapest not later than on 2 February. The first meeting with your mentors, the Erasmus Student Network (ESN) representatives will be at 10:00 am. on 3 February on the first floor in building E.

Registration

Registration at BME for exchange and semester abroad students staying for a second term is online and in two steps in the following logical order:

• online term registration (between 20 November and 23:59:59 (CET) on 6 February, 2025),
• online course (subject) registration (between 30 January and 23:59:59 (CET) on 16 February, 2025),

Online term registration to BME is a pre-requisite to do your course registration by selecting Active (International program) term status in Neptun under Administration/Enrollment/Registration clicking the gray + on the right hand side and Enroll between 20 November and 6 February, 2025 even from home.

Online course (subject) registration is in Neptun electronically from 30 January until 23:59:59 (CET) on 16 February even from home.

Please note that you do not need to postpone or cancel your studies if you cannot arrive to Hungary until 10 February (the first day of classes), since you will be able to continue your studies through asynchronous learning mode (please submit your 022 request in Neptun for this purpose) until you arrive at BME but please note that you are allowed to request it until only 10 March. Your BME Faculty Study Committee decides about your case.

ESN BME

Erasmus Student Network BME (ESN BME) will also contact you soon. ESN students, your mentors at BME will guide you during in person Orientation Week (between 3 and 7 February). They also help you in flat searching and will contact you about the time and place to meet them. Please follow their requests and instructions.

Short description about how to register for your courses in Neptun (between 30 January and 23:59:59 (CET) on 16 February, 2025)

To do your course registration please choose Register for subject option under Subjects menu and do the settings in the following way:
Terms: 2024/25/2
Subject type: Subjects from curriculum
Curriculums: All
Subject group: All
Language: English
Period start: blank
Period end: blank
Click on List subjects.

If you wish to search for the name or code of a certain course please click on the magnifier (search icon) on the right top, choose Subject name or Subject code and type or copy the name or code of the course and click on Search.
After finding the course click Register in its row and the square at the course in the new opening window (you have to take all types of lessons [one and only one from each] like lecture, practice and laboratory if the course has different types of lessons) then click on Save.
Always check the language of the course. It should be English (except for Hungarian language courses).
After choosing all your courses please check your schedule. Under Studies menu choose Class schedule option and do the necessary settings (Classes, Normal, Weekly view, proper time interval) to see your schedule.
You can check the chosen course's schedule info before registering it if you click on the course's line on the gray square with + in it and choose Subject details.
Some of the departments have not uploaded the timetable information to Neptun yet so please check it regularly.

It is very important to do your course registration after your online term registration from 30 January as soon as possible not to run into full courses. Please do not leave your course registration for the time when you are at BME to do it with us since the capacity of our staff and the ESN students is limited to do it instead of or with you. We can only assist you in solving technical problems and prefer to do it in email (to incoming@bme.hu) as soon as possible.

If you wish to deregister from a course:

Choose Subjects menu and click Registered subjects option under it.
Choose the proper term (2024/25/2), click on List button then on the gray square with + in it at the course you want to cancel, choose Deregister subject option and confirm your decision.

Please note that the very final deadline to register/deregister for courses is 23:59 on 16 February. It is impossible for you to directly register or deregister courses after this time and date in Neptun.

If you miss the registration/deregistration of a subject until the above date then until 23:59 on 16 May you can submit „018 Request to register for subjects and/or to drop subjects” at Administration/Requests/Available request forms/018 Request to register for subjects and/or to drop subjects but you have to pay 5.500 HUF/course in Neptun (to see the details of your payment please read). Your requests will be considered and can be accepted by the staff of the faculties. Please note that you have to submit as many 018 requests as many subjects you would like to register or deregister.

About the learning agreements of Erasmus+ exchange students

If your university has already joined the Erasmus Without Paper (EWP) program then please use the Erasmus Dashboard (ED) to compose and manage your learning agreement. BME has already joined EWP and is able to manage your learning agreement in ED. Please include the name and email address of your faculty coordinator at BME into contact and responsible persons’ data of your learning agreement in ED otherwise your learning agreement will be rejected and returned.

If you are unable to manage your learning agreement in ED then please submit an 027 request in Neptun after your course registration at BME (under Administration/Requests/Available request forms/ 027 Request for a certificate) and at Type of certificate choose Learning Agreement for Erasmus+ Students, click Attachments and upload your learning agreement (including courses/subjects only from the Course Offer) to be signed by BME (please note that its size can be at most 2 Mb). Please note that if your uploaded learning agreement contains courses/subjects not included in the Course Offer then your request will be rejected. When the status of your request is either ‘Approved’ or ‘Approved and closed’ then the digitally signed learning agreement can be downloaded under Administration/Requests/Submitted requests by clicking on the + sign at the end of the given request's line, selecting Download attachments as a zip. The downloaded ZIP file contains the digitally signed PDF file. The learning agreement can be printed in PDF format from the attachment of the application, too. The digitally signed learning agreement can also be found and downloaded in the Information/Documents menu. Please note that BME CAO’s digital signature is as valid as the coordinator’s handwritten signature and stamp and learning agreements sent in emails will not be processed!

After 23 May please submit the final version of your fully signed learning agreement into a 040 Presentation of document request in Neptun (under Administration/Requests/Available request forms/040 Presentation of document) selecting the type of Document in it as Learning agreement of incoming Erasmus+ mobility students.

Please also note that without having your fully signed final learning agreement either in Erasmus Dashboard or in a 040 Presentation of document request in Neptun your credit certificate (transcript) will not be issued at the end of the term.

Problems you may face with:

1. The course has been registered but doesn't appear in the timetable >>> this means that the department has not uploaded the timetable in Neptun yet so please check it later again.

2. You cannot see the language of the course or you can find only Hungarian courses though it has been listed in the Course offers on our website >>> from 3 February please submit „018 Request to register for subjects and/or to drop subjects” at Administration/Requests/Available request forms/018 Request to register for subjects and/or to drop subjects.

3. You cannot find the course you need >>> please check the Course offers on our website if the course has been offered for exchange students, if yes, from 3 February please submit „018 Request to register for subjects and/or to drop subjects” at Administration/Requests/Available request forms/018 Request to register for subjects and/or to drop subjects.

4. The course is full >> from 3 February please submit „018 Request to register for subjects and/or to drop subjects” at Administration/Requests/Available request forms/018 Request to register for subjects and/or to drop subjects to ask the department if it is possible to increase the limit (though there is very little chance so it is better to choose another course as soon as possible!).

5. In case of any other problems please send us (incoming@bme.hu) an email.

If you need a temporary student ID certificate (temporary student card) then please submit a „066 Request for student ID certificate” request at Administration/Requests/Available request forms/ 066 Request for student ID certificate and click Submit request at the bottom.

If the status of your 066 request in Neptun (under Administration/Requests/Submitted requests) is ‘Approved’ or ‘Approved and closed’ then your student ID certificate signed digitally is attached to your request and can be downloaded from there. Please note that BME CAO’s digital signature is as valid as the coordinator’s handwritten signature and stamp. Please also note that the first certificate cannot be issued earlier than 10 February and the issued certificates are valid for 60 days and you have to submit a new request for a new one.

Extra fees for special instances

If you have to pay any one from the above fees please read.

Please note that dates for the academic year and the campus map can be found on our website under Academic calendar and Campus map, respectively.

We are looking forward to cooperating with you before and during your studies at BME. Please do not hesitate to contact us via email (incoming@bme.hu) if you have any questions, we do our best to reply as soon as possible.

Best regards,

BME Central Academic Office

Staff for Incoming International Exchange and Study Abroad Students