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Registration and enrolment information for new tuition fee paying and scholarship holder students for the spring term of 2024/2025
Thursday, 5 December 2024
Our detailed information letter contains the most important issues related to the term registration and enrolment process at BME. If you have any questions about the content of the information letter, please contact us at the kth-info@bme.hu address.
In the Academic Information 2024/2025 we gathered together the most important information on the training programmes, academic administration and university services.
In-person enrolment in the CAO
The most important periods and deadlines
Login to Neptun
Neptun is the system in which all the information concerning your studies and matters related are administered. The following link (after clicking the English flag) will take you to the (English version of) Neptun login site.
- First entry (if you are a new student of BME):
- „Login name”: Neptun code which you received in the email „Letter of acceptance and information letter”
- „Password”: your initial password at first entry is NeYYYYMMDD of your birth date
- Important: After first entering the system, you will have to change it. Please remember your new password!
(If you forgot your password, click on the "Forgot password" button. After typing your login name, an e-mail will be sent to your default email address in Neptun to create a new password. In case of further login problems, you can request a password change in person at the CAO during office hours or contact Neptun Operations at neptun@bme.hu)
- First entry (if you have been a student of BME before):
- The login name and the password aren’t changed, they are the same as before. After entering Neptun, please switch the training program at the upper left corner with the „Training” button.
- If you received in the email „Letter of acceptance and information letter” a new Neptun code, please inform us through the „E999 Request for a purpose not specified in any other requests”.
Changing personal data
Before you make the enrolment of the training programme, please check your personal data in the Neptun My data ➥ Personal information and if necessary please change it.
Here you can find the „Guide to changing personal data, addresses, passport number,etc.”
Important: Some of the personal data cannot be changed by the students. In this case please download and print the registration form with the current personal data in Neptun and your program coordinator will change it after the registration.
It is suggested to add a bank account number in the early stage of enrolment for scholarship payments or creditation. Hungarian bank account numbers can be added by the student in Neptun at Finances ➥ Settings. In case of an international bank account „112 Request for International Bank Account registration” request must be submitted for its registration. Please note that crediting to an alternative account (e.g. Revolut, Wise) is not possible.
ACADEMIC ADMINISTRATOR
Each student is assigned to an academic administrator managing the student's requests and academic matters during their studies. You can find your academic administrator in Neptun under the Studies ➥ Training data and his/her contact details on the CAO website.
Term registration
Please do not forget to set your academic status to ACTIVE for next (2024/25/2) term (Administration ➥ Enrolment/Registration) AS SOON AS POSSIBLE so that your tuition fee can be inflicted in Neptun so that you can pay in Neptun by bankcard transfer (preferred) or from your money transferred to Neptun and your receipt can be issued. After paying the inflicted tuition fee please submit a „027 Request for a certificate” in Neptun to receive a Tuition fee certificate for the paid tuition fee.
Please note that BME don’t issue a Final Acceptance letter after the tuition fee payment become fulfilled.
IMPORTANT: The term registration for the spring term of the academic year 2024/25 is not valid without the in-person enrolment. Please don’t forget to make the whole enrolment process until 6 February, 2025.
For students of Faculty of Economic and Social Sciences: Registering for an active term in Neptun is only possible following successful completion of „700_BME GTK Work and Fire Safety Training” Neptun request under Administration ➥ Requests ➥ Available request forms.
Enrolment step by step
- Check your personal data.
- If you haven’t done, please do the term registration (set your status to active) for the current term.
- Download the „Enrolment form” from Neptun Information ➥ General forms and the „Study Contract for Students” from Neptun. Fulfill the in-person Enrolment. Print your „Enrolment form” and „Study Contract for Students” out in two copies and sign it with your own handwritten signature in blue ink.
- Open the „100 Enrolment” Neptun request (Administration ➥ Requests - 2. page), chose by personal attendance. Mandatory documents to be attached:
- signed „Enrolment form”
- for tuition fee paying student: signed „Study Contract for Students”
- scanned passport or identity card
- After submitting the „100 Enrolment” request please come to the CAO for the in-person enrolment with your original documents and their photocopies:
- your school credential (secondary school diploma, BSc degree, etc.) all in original or notarized AND official English translation if the original document is NOT in English
- your English language certificate AND official English translation if the original document is NOT in English (ONLY for Msc student!)
- printed and signed „Enrolment form” (and „Study Contract for Students”) in two copies.
In-person enrolment in the CAO
The in-person enrolment (with valid passport and it’s photocopy) will be at CAO in the Main Hall of building R. Please follow our news for the opening hours information. Please note, that the whole Enrolment process has two parts: the online part with the „100 Enrolment” request in Neptun and the in-person part at CAO. You have to fulfill both parts to become a student in BME. In the Registration week (between 3 and 6 February, 2025) we will organise a Registration day, where you can for example meet with the International Mentor Team (IMT) and you can fulfill the in-person enrolment. The details will be available later.
Late Arrival
Please note that you do not need to postpone or cancel your studies if you cannot arrive to Hungary until 6 February (the end of enrolment period), since you will be able to request permission for late arrival via „022 Request for Preferential Study Schedule” request in Neptun until you arrive at BME but please note that you are allowed to request it until only 14 March. Your BME Faculty Study Committee decides about your case. Some Faculty Study Committee accept late arrival only until the end of the second week of the study period.
Please submit your „100 Enrolment” request from 6 January, 2025 but not later than on 6 February, 2025.
Late start of enrolment
If you didn’t submit your „100 Enrolment” request before 23:59 CET 6 February, 2025, you can make the enrolment process paying late fee (5500 HUF). In this case please follow the description of „Enrolment step by step” and your administrator will inflict the fee in Neptun at the decision of the request. You can enrol with active status until the second week of the study period (23 February, 2025), starting from the third week enrolment can be done only with passive status. Please note, that you have to fulfill the whole enrolment process (online+in person) even if your status is passive.
Deferment of enrolment
If you are not able to start your studies from the spring term of the academic year 2024/25, your student status may be established on the basis of the admission decision without a new admission procedure in the next admission period (deferment of enrolment). Based on the BME Code of Studies this possibility is only available for foreign students.
Please submit the „004 Request for deferment for new students” Neptun request for the deferment of enrolment between 6 January, 2025 and 30 March, 2025.
IMPORTANT: some programmes are available starting only from the autumn term. Please always check that your programme is available in both terms or only in the autumn term, before you submit the 004 request in Neptun. Here you can find the list of the available programmes.
Please note, that you can request deferment only once!
Resignation from enrolment
If you wish to resign from your enrolment opportunity after having been admitted to a training programme at BME at all then please submit the ”034 Resignation from enrolment opportunity” Neptun request for resignation from enrolment before 23:59 CET, 14 March, 2025.
Registering for subjects
Subjects can be registered in Neptun at Subjects/Register for subjects, after you registered for the term as an active student. The period of pre-registration term will be open between 18:00 CET, 30 January, 2025 and 11:59 CET, 2 February, 2025, and the finalisation period of registration term will be open between 18:00 CET, 3 February and 23:59 CET, 6 February, 2025.
Please find the „Guide to registering for subjects”: here
The most important periods and deadlines
Period/task |
Deadline |
Registering for the next term (choosing active or passive status, in NEPTUN) |
from 06:00 CET, 15.11.2024 |
Registration period – preliminary period of registration for subjects |
from 18:00 CET, 30.01.2025 |
Registration period – finalisation period of registration for subjects |
from 18:00 CET, 03.02.2025 |
Study period |
from 10.02.2025 |
First day of classes |
on 10.02.2025 |
Enrolment on exams |
from 18:00 CEST, 20.05.2025 |
Week of repeats |
from 26 to 30.05.2025 |
Examination period |
from 02.06.2025 |
EQUAL OPPORTUNITIES SUPPORT
If you are a student with special educational needs in secondary school, you can also benefit from academic facilitation in higher education and certain free services. However, this is not automatic but subject to registration.
You can find out how to register here.
As a student with special educational needs, you can also apply for a place in a hall of residence. If you have any questions, please contact the Equal Opportunities Coordinator: eselyegyenloseg@m365.bme.hu
Student status certificate
Student status certificates can be requested through the „027 Request for a certificate” request, the certificate will be uploaded as an attachment to the request which the students can download.
Important: Student status certificate can be issued only after completion of registration and enrolment and from only 10 February, 2025.
Student ID card
Please find the information here.
Subject accreditation
You have the right to accredit subjects completed at another university or other training programme at BME. Please follow the description of the guide about the „E024 Request for subject accreditation request”: here.
We wish you success in your university studies at BME!
BME Central Academic Office